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Receptionist - Dublin - Ireland

Receptionist - Dublin - Ireland

Jun 07,2017

Key Responsibilities:

Facilities Operations Service:

Organise and implement the facilities operation in a customer-focused, efficient and effective manner. Activities include:
Maintain a professional reception service, providing assistance to internal and external customers in person and by phone/email. Organise reception relief and provide training as appropriate.
Coordinate, plan and organise facilities resources to support events and meetings on site.
Implement and organise procurement and tracking of office supplies, couriers and taxis, external catering, mail supplies, and others as required.
Organise and ensure the implementation of staff offices systems.
Oversee contracted facilities services to ensure they are being delivered as expected.
Liaise with the contract Facilities Officer to coordinate facilities activities.
Oversee help-desk system, ensuring tasks are followed up and completed as appropriate.
Provide administration support to the S&O Manager on facilities issues.
Other ad hoc tasks as required.


Health & Safety:

Input to, and coordinate dissemination of, ESRI H&S procedures
Understand H&S procedures particularly as they relate to the post.
Undertake H&S training as appropriate.
Provide administration support to the S&O Manager on Health and Safety issues.


General Administration Support:

Provide administration support to the S&O Manager and the dissemination team as necessary on information, communication and publication related activities.


Preferred Qualifications:

* A third level qualification in a business or related discipline and a minimum of two years’ general administration experience, ideally gained within a busy working environment.
* Strong interpersonal skills with demonstrable experience of working in teams and dealing with third parties (e.g. suppliers, contractors). 
* Strong proficiency in MS Office [Word, Excel, Outlook etc]. 
* Excellent ability to organise and prioritise tasks, and work on own initiative. 
* Excellent written and verbal communication skills; be detail orientated.
* Ability to continuously review and improve existing systems.

For further details, Please contact Click Here

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